The Audit committee reviews the internal financial controls of the company. The Internal Auditor generally examines the financial & operational information accuracy in council, reviews compliance and risk assessment. He is accountable to the Audit Committee, supervising, advising, commenting, recommending on Council assets &capital budgeting. All this done in accordance with the statutes governing Local Authorities, all of them captured in the RDC Act. Working closely with the Internal Auditor I also got to check if basic accountings procedures are followed through checking Payment Vouchers (procedure of compiling them) to filing and to checking if supporting documents are attached.
External Auditors are engaged once a year. They look at the source documents for the financial statementslike the PVs, checking if the correct procedure is followed in their preparation to filling, checking for supporting documents like tax invoices, receipts. Receipts and tax invoices are vital for audit purposes; they are the original proof that a transaction took place and for future reference The Financial Statements then prepared provide information to relevant stakeholders like the public, the government, employees, suppliers, ratepayers. Unlike the monthly accounts usually prepared which are for internal use by management for decision making.
The asset register is maintained by audit which is vital for audit and accountability purposes of Council assets, disposalslike motor vehicles, buildings, movable property.